Easy tracking, instant notifications, and effortless pickups — for paint-your-own-pottery, wheel throwing and hand building studios alike. Fully customizable status workflows fit the way your studio actually works.
Whether your customers paint a single piece or hand-build and glaze a piece over multiple visits — use ClayTrack to track every piece through every step, notify customers automatically, and keep your shelves under control.
A walkthrough of how ClayTrack simplifies item tracking from registration to pickup.
Reassuring email (and optional SMS) confirmations for your customers. Enhanced productivity for your team. Status workflows that fit your studio — from a simple Registered → Fired → Collected to a full clay flow with bisque firing, glazing and more.
Customers scan a QR code, enter their details, and snap photos. No app or account required. Easy, intuitive, and battle-tested in our own studio. Try the demo!
One-click status changes from your dashboard. Customers get notified instantly by email — or optional SMS — at any stage you choose, from bisque firing to glaze firing to ready-for-pickup. No more manual messages.
See every submission at a glance. Filter by status, search by name, send or automate pick-up reminders, print QR labels. Stay on top!
From registration to pickup — with a workflow that fits your studio. Stick with the simple default, or design your own multi-step process for bisque, glaze, wheel and hand-building pieces.
Customer scan your QR code. They enter their name, email, and snap photos of their pieces. Super easy - try it for yourself in our demo.
One-click status changes — whether that's marking a PYOP piece as Fired, or stepping a clay piece through Bisque Fired, Painted/Glazed and Glaze Fired. Customers get an automatic email (or optional SMS) at every stage you choose.
Generate and print QR-coded labels for each piece. Attach them to the bag or item. Instant identification of every item on your shelf.
When customers pick up their pieces you can scan the QR code to mark as complete. Setup fully automated reminders for uncollected items. Don’t want to scan at pickup? Skip it and send one-click manual reminders instead.
Some impressions of what your staff sees and what you can customize.
Built specifically for PYOP and clay studios. Packed with features to simplify your operations — from a single fire-and-pickup cycle to multi-step bisque-and-glaze workflows.
Customers snap a photo of their pieces during registration. No more guessing which pottery belongs to whom. Try it now!
Email notifications sent automatically at any status step you choose — registration, bisque firing, glaze firing, ready-for-pickup and more. Customize every template with your own text, logo and colors.
Customers can check the live status of their pieces via a tracking link in their confirmation email or via your website. No more "When is my piece ready?".
Design any sequence that matches your studio. Keep the simple Registered → Fired → Collected default, or build a clay flow like Registered → Bisque Fired → Painted → Glaze Fired → Collected. Configure notifications independently for each step.
Optional, fully customizable text messages. Choose exactly which status updates and reminders send an SMS. Integrates with Twilio or SimpleTexting — bring your own account, and SMS is charged directly by your provider.
See every submission as a large photo grid. Spot pieces visually, quickly apply status changes, and breeze through kiln days — no more squinting at lists.
Let customers add per-piece comments (e.g. "fragile handle") or pick from your own multiple-choice options ("Select your glaze color"). Optional and fully configurable per studio.
Keep staff-only notes on any submission — reminders, repair instructions, special handling. Visible to your team, never to customers.
Generate beautiful, scannable labels with your branding. Print in bulk, attach them to pieces or bags, and never lose track again. Optional: Use the shelf locator feature so your staff can find pieces faster.
Fully automated pickup reminders with customizable messages. Prefer manual reminders? No problem - only one click away. Reduce storage clutter.
Optional: Collect shipping addresses during registration, generate address labels, and notify customers when their pottery is on the way.
Track item numbers over time. View your kiln and pick-up backlogs. Make informed decisions about investments and operations.
Custom logo, colors, and domain. Customers see your brand, not ours. Professional experience throughout.
Optional: Invite your customers to opt in to your newsletter and automatically add them to a Mailchimp list of your choice.
We couldn't find a tool to solve our day-to-day problems — so we built one. Now studios on both sides of the Atlantic use it every day.
"The whole system has been absolutely fantastic for my studio. It is just me and one employee and it has made things SO much easier! Thanks so much!!!"
"We spent countless hours sorting pottery after kiln openings, sending individual emails, and dealing with shelves full of uncollected pieces. Now our customers handle registration themselves, notifications go out automatically, and we actually know what's on our shelves."
Start free for 14 days. Choose a plan based on how many pieces you track per month.
For small studios
200 items/month
For growing studios
500 items/month
For busy studios
1,000 items/month
For high-volume studios
2,000 items/month
Need more items occasionally? Add credit packs anytime — $10 for 100 items. Learn more
Curious how it feels to register a piece — painted, thrown or hand-built? Try our live demo on your phone. Scan the QR code or tap the button to walk through the customer experience yourself.
Open the demo link on your mobile phone
Fill out the form as if you just painted, threw or hand-built a piece
See the confirmation and QR code generation
Best experienced on mobile devices
Scan with your phone camera
Join PYOP and clay studios that have traded spreadsheets and sticky notes for a system that fits the way they actually work. Start your free 14-day trial today.
